Sources of Financial Aid – Continued. . . Employment: Employment (Federal Work-Study or College Employment) enables students to earn money while attending school. All student employees are paid the State minimum wage and are limited to 20 hours of work per week or less. Loans: Financial Aid awarded to students or parents to help meet education-related expenses. An educational loan is just that a loan which must be repaid, with interest. Some financial aid programs are subject to the availability of funds (first-come, first-served); therefore, aid applications should be completed as soon as possible after January 1st for the upcoming academic year. back | home | next
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NJ STARS Award • Students who are awarded enough federal and/or state-based financial aid to pay the tuition portion of their bill are considered “unfunded” NJ STARS students. Unfunded NJ STARS students are not awarded NJ STARS scholarships, however the federal and state financial aid process must be completed each academic year by posted deadlines to qualify for NJ STARS II scholarships. • NJ TAG (New Jersey Tuition Aid Grant) is a state-based financial aid award, and NJ STARS (New Jersey Student Tuition Assistance Reward Scholarship) is a merit based award. Some students may receive both but they are two totally different awards. • Students who are awarded NJ TAG must complete their FAFSA and the New Jersey Additional Application Questions by April 15th each year or they may temporarily or permanently become ineligible for NJ STARS scholarships. New and continuing students who did not receive NJ TAG have more time to complete the process but should still do so early in case any issues arise. • As long as the financial aid review process is complete for both federal and state financial aid, and students are in good standing, students who are not awarded financial aid, and students who are awarded only partial federal and/or state financial aid will see an Estimated NJ STARS award in the financial aid section of their BCC student portal. • Estimated awards will not be shown until all NJ STARS students are certified on HESAA Roster which is usually sometime in late November during Fall semesters, and sometime in late April during Spring semesters. • Once an estimated award appears in the BCC student portal, you should also see the award in the HESAA student portal. It will first show as unpaid but when a green dollar sign appears, the NJ STARS payment has been made to Bergen Community College. • Students who receive NJ STARS scholarships will first see an “Estimated” NJ STARS award in their student portal. Please do not accept estimated awards. Once applied to your bill, the award will no longer show as estimated. 25
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NJ STARS Award • Students who are awarded enough federal and/or state-based financial aid to pay the tuition portion of their bill are considered “unfunded” NJ STARS students. Unfunded NJ STARS students are not awarded NJ STARS scholarships, however the federal and state financial aid process must be completed each academic year by published deadlines to qualify for NJ STARS II scholarships. • NJ TAG (New Jersey Tuition Aid Grant) is a state-based financial aid award, and NJ STARS (New Jersey Student Tuition Assistance Reward Scholarship) is a merit based award. Some students may receive both but they are two totally different awards. • Students who are awarded NJ TAG must complete their FAFSA and the New Jersey Additional Application Questions by April 15th each year or they may temporarily or permanently become ineligible for NJ STARS scholarships. New and continuing students who did not receive NJ TAG have more time to complete the process but should still do so early in case any issues arise. • As long as the financial aid review process is complete for both federal and state financial aid, and students are in good standing, students who are not awarded financial aid, and students who are awarded only partial federal and/or state financial aid will see an Estimated NJ STARS award in the financial aid section of their BCC student portal. • Estimated awards will not be shown until all NJ STARS students are certified on HESAA Roster which is usually sometime in late November during Fall semesters, and sometime in late April during Spring semesters. • Once an estimated award appears in the BCC student portal, you should also see the award in the HESAA student portal. It will first show as unpaid but when a green dollar sign appears, the NJ STARS payment has been made to Bergen Community College. • Students who receive NJ STARS scholarships will first see an “Estimated” NJ STARS award in their student portal. Please do not accept estimated awards. Once applied to your bill, the award will no longer show as estimated. 22
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NJ STARS Award • Students who are awarded enough federal and/or state-based financial aid to pay the tuition portion of their bill are considered “unfunded” NJ STARS students. Unfunded NJ STARS students are not awarded NJ STARS scholarships, however the federal and state financial aid process must be completed each academic year by posted deadlines to qualify for NJ STARS II scholarships. • NJ TAG (New Jersey Tuition Aid Grant) is a state-based financial aid award, and NJ STARS (New Jersey Student Tuition Assistance Reward Scholarship) is a merit based award. Some students may receive both but they are two totally different awards. • Students who are awarded NJ TAG must complete their FAFSA and the New Jersey Additional Application Questions by April 15th each year or they may temporarily or permanently become ineligible for NJ STARS scholarships. New and continuing students who did not receive NJ TAG have more time to complete the process but should still do so early in case any issues arise. • As long as the financial aid review process is complete for both federal and state financial aid, and students are in good standing, students who are not awarded financial aid, and students who are awarded only partial federal and/or state financial aid will see an Estimated NJ STARS award in the financial aid section of their BCC student portal. • Estimated awards will not be shown until all NJ STARS students are certified on HESAA Roster which is usually sometime in late November during Fall semesters, and sometime in late April during Spring semesters. • Once an estimated award appears in the BCC student portal, you should also see the award in the HESAA student portal. It will first show as unpaid but when a green dollar sign appears, the NJ STARS payment has been made to Bergen Community College. • Students who receive NJ STARS scholarships will first see an “Estimated” NJ STARS award in their student portal. Please do not accept estimated awards. Once applied to your bill, the award will no longer show as estimated. 13
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Level II Placements 1st Rotation 2nd Rotation FW Site 1 1 Student 1- 1st Choice 1 Student 2- 1st Choice FW Site 1 1 Student 1- 1st 0 Student 2- 1st FW Site 2 1 Student 2- 1st Choice Student 3- 2nd Choice Student 4- 3rd Choice 1 Student A- 1st Student B- 2nd choice Student C- 3rd Choice FW Site 3 1 Student 4- 1st Choice Student 5- 1st Choice Student 6- 1st Choice Student 7-2nd Choice Student 8- 2nd Choice Student 9- 3rd Choice 1 Student 2- 1st Student 3- 1st Student 4- 1st Student 5- 1st Student 6- 1st Student 7- 1st FW Site 4 0 Student 10- 1st 0 Student 11- 1st Choice FW Site 5 1 No Student 1 No Student FW Site 6 1 No Student 1 Student 11- 1st Student 12- 1st Lake Charles MC with free housing
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State Minimum Wage Increases Currently, California’s minimum wage is $10.50/hour. The new law will increase this amount as follows : • On January 1, 2017, the minimum wage increased to $10.50 per hour. • On January 1, 2018, the minimum wage will increase to $11 per hour. • On January 1, 2019, the minimum wage will increase to $12 per hour. • On January 1, 2020, the minimum wage will increase to $13 per hour. • On January 1, 2021, the minimum wage will increase to $14 per hour. • On January 1, 2022, the minimum wage will increase to $15 per hour. Effective January 1, 2018, the student help minimum wage will be $11 per hour, and will increase each January, as noted above. The classified temporary salary schedule is expected to be increased around 5.5%, to be at the level of 75% of the step 1 of the regular salary schedule. 7
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Financial Aid Annual Process Beginning October 1 of each year: Student completes new year’s Free Application for Federal Student Aid (FAFSA) www.fafsa.ed.gov TTUHSC receives FAFSA data from the Federal processor electronically. March: TTUHSC begins sending missing information emails to the student if additional documents are needed. Student returns those necessary documents to complete the financial aid file. May: TTUHSC emails award notice to the student. The award offer outlines the programs and funding the student is eligible to receive for the school year. Student completes the Federal Direct Loan Application process for the year. (only for students borrowing Federal Direct Loans). Student completes Grad Plus/Alternative loan application (only for students borrowing one of these loans) 10 days prior to the start of each semester: Student Business Services (SBS) Tuition Due date—ONLY for students not receiving Financial Aid 10 days prior to the start of each semester: • Federal Direct Loan and alternative loan processing service electronically sends loan funds to the school • Financial aid funds (loans, grants, & scholarships) are posted towards student’s tuition accounts The week before the start of each semester: • HSC SBS Office sends any refunds to student based on student’s refund preference. st
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 Librarians are unique when it comes to their leave: they are considered faculty with regards to their leave, however their leave works differently than that of faculty or staff. Although, like faculty, Librarians receive personal leave and are entitled to bank time.  For Librarians, there are a total of 28 FNWD days (210 Hours); this is the 23 during the 9 months plus the 5 for the week of the 4th of July. At the beginning of the Academic Year in August, we take the 210 hours and subtract all the days (hours) the College is closed for the Academic Year. The remaining hours are granted to Librarians as Personal Leave. Of those personal leave hours, in September of each year, HR automatically banks 22.50 hours.  The balance in your FNWD Bank for the current Academic Year will roll over into the new Academic Year. As we move into the new Academic Year, HR will once again take the 28 FNWD (210.00 hours) subtract the hours the College will be closed during that new Academic Year and the remaining balance will be applied to your personal leave. In September we will automatically bank 22.50 of those personal leave hours for you. Please note, any unused personal leave at the end of each Academic Year will be forfeited. Regarding banking time, please note, the maximum amount of personal leave that can be banked during an Academic Year is 37.50 hours. As HR automatically banks 22.50 hours for you each year in September, you can bank up to an additional 15 hours for a total of 37.5 hours. You can bank those additional 15 hours on a FNWD and/or administrative day as identified in the Academic Calendar, so long as the college is open; i.e. you can’t bank time when the College is closed, for example Labor Day.  Time in your FNWD Bank can roll from Academic Year to Academic Year, up to a maximum of 45 days (337.50 hours). LIBRARIANS
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Lactation Support Program ELIGIBILITY & REQUIREMENTS Eligible Employees & Students Any Pasadena Area Community College District employee or student desiring to express breast milk shall be accommodated, and will be eligible for use of designated Lactation Support Program (LSP) rooms. Human Resources Home (link) Location The District shall make reasonable efforts to provide nursing employees and students with the use of an LSP room or other location, other than a toilet stall or locker room, to express in private. The room or location shall be shielded from view and free from intrusion of others. The rooms will be centrally located to accommodate employees and students that work or attend classes in various buildings; however, the rooms will not necessarily be located in the building in which the employee works or student attends class. An employee assigned to a private unshared office may use that room. Designated LSP rooms shall contain a supportive chair, a table, access to an electrical outlet, adequate ventilation, and a door that can be locked. Room Access Access to LSP room will be unscheduled and on a first–come, first-served basis. Any employee who wishes to use an LSP room must first contact Human Resources to arrange lactation support accommodations, and to be provided instructions for use of and access to the room. Students must contact the Student Health Services office to receive instructions regarding use of the student LSP room. Use of Room The LSP rooms are for the exclusive use of nursing employees and students, on a first–come, first-served basis, and one at a time. Each nursing employee or student user of the room is responsible for keeping the room clean and removing personal items when leaving. If an employee or student finds the room in disarray, she is to contact the Human Resources Office or Student Health Services Office. Employee Break Time The District shall provide a reasonable amount of unpaid break time to accommodate an employee who desires to express breast milk. The supervisor shall permit the employee to take breaks to express whenever and as often as needed. Whenever possible, the break time shall run concurrent with any break time already provided to the employee. For example, employees who work 5 hours or more are provided two (2) twenty (20) minute paid rest breaks and one (1) one-half (1/2) hour unpaid meal break; employees who work less than 5 hours are provided one (1) twenty 20 minute paid rest break. Therefore, an employee who works eight (8) hours would have three (3) provided breaks; and an employee who works four (4) hours would have one (1) provided break. An employee may need other breaks, in addition to the provided breaks. The frequency of the breaks needed by an employee, as well as the duration, may vary. Termination of Accommodation An employee or student may use the LSP room for as long as needed. When an employee no longer has need of lactation support, she must inform Human Resources and her supervisor, and return to her regular break schedule. When a student no longer has need of lactation support, she must inform the Student Health Services Office. LSP Introduction (link) Eligibility & Requirements (link) FLSA Nursing Mothers Rights (link) LSP Accommodation Request Form (link) Designated Locations (link) Campus Map (link)
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New Compensatory Time Policy 5.5 Fair Labor Standards Act The Fair Labor Standards Act recognizes two basic categories of employees: • Exempt: Employees not covered by the act • Non-Exempt: Employees covered by the act If an employee’s position is classified as non-exempt, the normal work week is forty (40) hours. An employee is considered to have earned overtime when he/she has worked in excess of forty (40) hours in any work week. A regular work week consists of forty (40) hours (from 12:00 a.m., Saturday through 11:59 p.m., Friday). It is the policy of the University to arrange for all work to be completed within that period. It is recommended that prior authorization from the employee’s immediate supervisor and the department head be given before an employee works in excess of forty (40) hours per week. In determining the number of hours worked by an employee within a given work week, time spent on Annual Leave, Sick Leave and holidays will not be counted as time worked. Any leave or holiday time included in a work week that results in an excess of forty (40) hours is to be compensated at straight time rates only. After excluding holiday and leave time from the total hours worked, if there are still excess hours over forty (40), that time is to be compensated at time-and-a-half. If the manager determines that it is in the best interest of the University to give monetary compensation for the overtime worked, a Comp Time Payout Form along with documentation must be provided and approved by the department head and appropriate Vice President. The following actions are the preferred order for addressing the accumulation of compensatory time: • Supervisors should adjust work schedules and/or leave approval during the workweek to prevent the accumulation of compensatory time. • Supervisors may request or direct employees to use their compensatory time during a period of time that has minimal impact on the work unit’s operations. The action may be taken to reduce the accrued compensatory time balance and avoid cash payments. • Employees must exhaust all accrued compensatory time before use of annual leave. • Employees may also use compensatory time in lieu of sick leave. The Fair Labor Standards Act limits the amount of compensatory time most employees can accrue up to 240 hours. Note: Requests by employees for use of Compensatory Leave Time are handled in the same manner as requests for Annual Leave. Departments will work with employees to schedule Compensatory Leave Time that meets the employee’s needs and least interrupts the duties for the department. Unused Compensatory Time will be paid upon termination of employment.
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