What What Is Is Organizational Organizational Structure? Structure? (cont’d) (cont’d) Concept: Concept: Wider Widerspans spansof of management managementincrease increase organizational organizationalefficiency. efficiency. Narrow NarrowSpan SpanDrawbacks: Drawbacks: • •Expense Expenseof ofadditional additional layers layersof ofmanagement. management. • •Increased Increasedcomplexity complexityof of vertical verticalcommunication. communication. • •Encouragement Encouragementof ofoverly overly tight tightsupervision supervisionand and discouragement discouragementof of employee autonomy. employee autonomy.
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IUC’s scope will focus on two functions (Finance and IT) Adherence to process definitions within the Hackett taxonomy is key to comparability; processes are defined end to end Selling and General Administrative Scope Finance Finance Human Human Resources Resources Sales* Sales* Executive Executive and and Corporate Corporate Services Services**  Total  Sales  General Cash Cash Disbursements Disbursements Total Rewards Rewards Administration Administration Sales Execution Execution General Administration Administration Management Management    Revenue Cycle Payroll Services Sales Operations   Travel and  Revenue Cycle Payroll Services Sales Operations Travel and Transportation Transportation Services Services  Planning  Real Accounting Accounting and and External External Reporting Reporting  Data Data Mgmt., Mgmt., Reporting Reporting & & Compliance Compliance Planning and and Strategy Strategy Real Estate Estate & & Facilities Facilities Management Management  Staffing  Function  Government Tax Tax Management Management Staffing Services Services Function Management Management Government Affairs Affairs  Labor  Legal Treasury Treasury Management Management Labor Relations Relations Legal  Workforce  Quality Compliance Compliance Management Management Workforce Development Development Services Services Service* Quality Management Management Service*  Organisational  Planning Risk  Order  Planning & & Performance Performance Management Management Organisational Effectiveness Effectiveness Risk and and Security Security Management Management Order and and Contract Contract Management Management (OTC) (OTC)  Total  Corporate Fiscal Communications  Service Fiscal Analysis Analysis Total Rewards Rewards Planning Planning Execution Corporate Communications Service Execution  Strategic  Planning Function  Service Function Management Management Strategic Workforce Workforce Planning Planning Planning and and Strategy Strategy Service Operations Operations  Function  Executive Office  Planning Function Management Management and Strategy Executive Office Planning and Strategy  Function Function Management Management Information Technology          Information Technology            Infrastructure Infrastructure Management Management End End User User Support Support Infrastructure Infrastructure Development Development Application Application Maintenance Maintenance Application Application Development Development & & Implement. Implement. Quality Quality Assurance Assurance Risk Risk Management Management IT IT Business Business Planning Planning Enterprise Enterprise Architecture Architecture Planning Planning Emerging Emerging Technologies Technologies Function Function Management Management Procurement Procurement            Supply Supply Data Data Management Management Requisition Requisition and and PO PO Processing Processing Supplier Scheduling Supplier Scheduling Receipt Receipt Processing Processing Compliance Compliance Management Management Customer Customer Management Management Sourcing Sourcing Execution Execution Supplier Supplier Management Management and and Development Development Sourcing Sourcing & & Supply Supply Base Base Strategy Strategy Function Function Strategy Strategy and and Performance Performance Management Management Function Function Management Management Marketing* Marketing*      Marketing Marketing Communication Communication Brand Brand and and Product Product Management Management Planning and Planning and Strategy Strategy Market Market Research Research and and Analytics Analytics Function Management Function Management Capture FTEs and Costs as defined regardless of where they are organizationally located
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Expense Report List Screen – Status and Rejected Reports  Once you submit your expense report for approval you will be taken to your Expense Report List. You can navigate to this screen anytime from the Home page or through the Expense Report menu option “View Expense Reports”.  You will see the status of your expense reports and the pending approver for your expense reports.  Click on the blue link for your expense report to open the report. You will be able to continue working on reports you started but have not submitted or schedule a copy of your expense report to be created in PDF and sent to you.  If your expense report was rejected, click on the history icon to open the comments and view why the expense report was rejected.  Click on any of the blue hyperlinks for your expense report to open the report. You then will be able to update and resubmit your expense report. JPMorgan Chase & Co. 2013© Proprietary and Confidential January 2014 Page 25
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Expense Report List Screen – Status and Rejected Reports  Once you submit your expense report for approval you will be taken to your Expense Report List. You can navigate to this screen anytime from the Home page or through the Expense Report menu option “View Expense Reports”.  You will see the status of your expense reports and the pending approver for your expense reports.  Click on the blue link for your expense report to open the report. You will be able to continue working on reports you started but have not submitted or print schedule an expense report to be created in PDF and sent to you.  If your expense report was rejected, click on the history icon to open the comments and view why the expense report was rejected.  Click on any of the blue hyperlinks for your expense report to open the report. You then will be able to update and resubmit your expense report. JPMorgan Chase & Co. 2013© Proprietary and Confidential January 2014 Page 24
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P2P and Expense Management Report Demos Report Description EMS View Unapproved Expense Identifies Expense Reports that Reports-Yale are not fully approved that require attention. Provides a list of Expense Reports matching the specified Find Expense Reports by Cost parameters. Allows check of Center - Yale Expense Report statuses to inform related actions depending on the status of the report. Provides a list of requisitions to users to track the progress Find Requisitions by Cost Center allow of requisitions that they either - Yale prepared, requested or edited in-progress. Provides a list of both spend Find Spend Authorizations/Cash authorization and cash advance Advances - Yale details as well as the associated expense report. Legacy Report Name FINEM1 Expense Management Reports FINEM1 Expense Management Reports, FINRT2 EMS Monitoring Report Procurement Inquiry (Oracle process, not a report) n/a - no current state Note: The reports demonstrated here may change with future updates. 15
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Frequently Asked Questions Q1: It was stated at the training that if an employee has all 3 meals provided in one day, that employee would not receive any meal reimbursement or the $5 incidental for that day. As stated in Informational Circular 16-A-006, the $5 incidental is for tips to hotel porters, bellhops, doormen and maids. Even though this employee has all 3 meals provided, they could still incur an incidental expense like a bellhop tip. Is there any way an employee could get reimbursed if they do? A1: No, there would be no other method of reimbursing the traveler for incidental expenses. Q2: If an employee incurs more incidental expenses in a day than the daily rate allows (i.e. $5), can they claim reimbursement for the additional incidentals? A2: There is no allowance for lodging incidentals in excess of $5 which is included with the M&IE rate. Q3: What if an employee tips a taxi driver or a shuttle? Is this considered part of the incidental amount in the daily M&IE rate the employee gets, or is it considered part of the taxi expense? A3: A tip for a taxi driver or shuttle is still considered part of the taxi or shuttle expense and is reimbursed as part of the taxi expense on the expense report. The incidental amount included in the daily M&IE rate is a lodging incidentals allowance for fees and tips to hotel porters, bellhops, doormen, and maids. Q4: It is now January, 2016 and I need to reimburse a traveler for December travel. Do I use old rates or new rates? A4: The travel reimbursement is based on the date of travel, so you will use the old rates for the December travel.
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 Assessment checkpoints based on layers of learning in vertical themes (skill layers, factual layers, theoretical layers, conceptual layers, interpretive layers, knowledge layers, logic layers, methods layers, reasoning layers)  Online discussion boards  Small Group Instructional Diagnosis (SGID) conducted by someone other than faculty teaching a course http://www.ntff.com/ntff/sgid.doc 55
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Lactation Support Program ELIGIBILITY & REQUIREMENTS Eligible Employees & Students Any Pasadena Area Community College District employee or student desiring to express breast milk shall be accommodated, and will be eligible for use of designated Lactation Support Program (LSP) rooms. Human Resources Home (link) Location The District shall make reasonable efforts to provide nursing employees and students with the use of an LSP room or other location, other than a toilet stall or locker room, to express in private. The room or location shall be shielded from view and free from intrusion of others. The rooms will be centrally located to accommodate employees and students that work or attend classes in various buildings; however, the rooms will not necessarily be located in the building in which the employee works or student attends class. An employee assigned to a private unshared office may use that room. Designated LSP rooms shall contain a supportive chair, a table, access to an electrical outlet, adequate ventilation, and a door that can be locked. Room Access Access to LSP room will be unscheduled and on a first–come, first-served basis. Any employee who wishes to use an LSP room must first contact Human Resources to arrange lactation support accommodations, and to be provided instructions for use of and access to the room. Students must contact the Student Health Services office to receive instructions regarding use of the student LSP room. Use of Room The LSP rooms are for the exclusive use of nursing employees and students, on a first–come, first-served basis, and one at a time. Each nursing employee or student user of the room is responsible for keeping the room clean and removing personal items when leaving. If an employee or student finds the room in disarray, she is to contact the Human Resources Office or Student Health Services Office. Employee Break Time The District shall provide a reasonable amount of unpaid break time to accommodate an employee who desires to express breast milk. The supervisor shall permit the employee to take breaks to express whenever and as often as needed. Whenever possible, the break time shall run concurrent with any break time already provided to the employee. For example, employees who work 5 hours or more are provided two (2) twenty (20) minute paid rest breaks and one (1) one-half (1/2) hour unpaid meal break; employees who work less than 5 hours are provided one (1) twenty 20 minute paid rest break. Therefore, an employee who works eight (8) hours would have three (3) provided breaks; and an employee who works four (4) hours would have one (1) provided break. An employee may need other breaks, in addition to the provided breaks. The frequency of the breaks needed by an employee, as well as the duration, may vary. Termination of Accommodation An employee or student may use the LSP room for as long as needed. When an employee no longer has need of lactation support, she must inform Human Resources and her supervisor, and return to her regular break schedule. When a student no longer has need of lactation support, she must inform the Student Health Services Office. LSP Introduction (link) Eligibility & Requirements (link) FLSA Nursing Mothers Rights (link) LSP Accommodation Request Form (link) Designated Locations (link) Campus Map (link)
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3-17 Prepaid Expenses An An asset asset awaiting awaiting assignment assignment to to an an expense. expense. Prepaid Prepaid Expense Expense (debit) (debit) Journal entry when payment is made. Cash Cash (credit) (credit) The prepaid expense is consumed during the period. Prepaid Prepaid Expense Expense (credit) (credit) AJE at end of period Expense Expense (debit) (debit)
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Approving Expense Reports: Expense Report List Screen  Once you Approve or Reject an Expense Report you will be taken to the Expense Report List Screen shown below.  It will be filtered by Expense Reports that are currently assigned to you for approval. If you have none pending, there will be nothing listed. If you have additional reports to review and approve, click on the blue link for each one to view and continue the approval process  Uncheck the Assigned box and click Search to view a list of all Expense Reports and their status.  Expense Reports you just approved will show the pending Approver as the Closing Group.  This screen may be accessed at any time by choosing Manage Expense Reports from the Financial Tab on the Home Page. JPMorgan Chase & Co. 2013© Proprietary and Confidential January 2014 Page 12
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Reorganizing the Income Statement • To adjust the income statement, remove implicit interest expense from rental expense. Operating taxes must also be adjusted. Leasing Example: NOPLAT Calculation $ million NOPLAT (direct from financial statements) Revenues Operating expenses Rental expense Operating income Operating taxes NOPLAT Reconciliation Net income After-tax interest expense NOPLAT ROIC (on beginning-of-year capital) Year 1 1,000.0 (800.0) (106.4) 93.6 NOPLAT (adjusted for leases) Year 2 Year 3 1,150.0 1,265.0 (920.0) (1,012.0) (115.4) (118.1) 114.6 134.9 Revenues Costs Lease depreciation Operating income (23.4) 70.2 (28.7) 86.0 (33.7) 101.1 Operating taxes NOPLAT 64.9 5.3 70.2 80.2 5.8 86.0 95.2 5.9 101.1 19.0% 20.0% 21.2% Year 1 1,000.0 (800.0) (70.9) 129.1 Year 2 Year 3 1,150.0 1,265.0 (920.0) (1,012.0) (76.9) (78.8) 153.1 174.3 (32.3) 96.8 (38.3) 114.8 (43.6) 130.7 Reconciliation Net income After-tax interest expense After-tax lease interest NOPLAT 64.9 5.3 26.6 96.8 80.2 5.8 28.8 114.8 95.2 5.9 29.5 130.7 ROIC (on beginning-of-year capital) 9.0% 9.6% 10.3% Rental Expense In year 1, $35.5 million (5% × 710.6 million) of interest expense is removed from operating profit. Operating Taxes Operating taxes are increased by the marginal tax rate (25%) times implicit interest expense. Reconciliation Create a new account titled after-tax lease interest. 9
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